Board Policies

Policies

Policies are important resources for the Board as they govern the safe and responsible administration of all operations. It is the expectation of the Board that all staff, students, and community partners visiting Board property will respect the policies listed.

Feedback during policy development from staff and community members, including parents/guardians, is welcomed and encouraged.

1. Board By-Laws

Policy Statement – Board Bylaws

I Name & Jurisdiction

II Officers of the Board

III Amendments to By-Laws & Policies

IV Election of Board Chair

V Election of Board Vice-Chair

VII Electronic Meetings

VIII Regular Meetings of the Board

IX Special Meetings

X Procedures for Debate

XI Committee Meetings Closed to the Public

XII Place Holder for Future Policy

XIII Trustee Expenses

XIV Trustee Code of Conduct

2. School Board and Committee Roles

Policy Statement – Board and Committee Roles

II Communications

IV Health & Safety

V Parent Involvement

VIII Place Holder for Future Policy

IX Special Education Advisory Committee

X Supervised Alternative Learning

XI Suspension, Expulsion Hearing and Determination

XII Transportation

XIII Committee Meeting Agenda Template

3. Board Organization and Procedures

I Organizational Chart

II Standing Board Committees

IV Board Meeting Format

V Signing Authorities

4. Development of Board Policy

I Development of Board Policy

A. Personnel

A-1 Fair and Equitable Hiring and Promotions

A-1a Teacher Hiring Policy

A-2 Orientation for New Employee

A-3 Employee Equity Program

A-3a Workplace Violence, Discrimination and Harassment Prevention

A-3a Workplace Violence, Discrimination and Harassment Prevention (Complaint Process)

A-3a Workplace Violence, Discrimination and Harassment Prevention (Complaint Form)

A-3b Place Holder

A-4 Vulnerable Sector Criminal Record Check

VSCR Appendix A – Employee Request for Further Information Letter

VSCR Appendix B – Criminal Background Information Form

VSCR Appendix C – Disclosure of Criminal Record Information Form

A-5 Travel, Meal & Accommodation Allowance

Travel, Meal & Hospitality Expense Directive – Appendix A

A-6 Disconnecting from Work

A-7 Professional Development

A-8 Progressive Discipline Regarding Staff/Employees

A-9 Electronic Monitoring of Employees

A-10 Place Holder for Future Policy

A-11 Place Holder for Future Policy

A-12 Lunchtime Supervisors

A-13 Adult Volunteers

A-13A Volunteer Handbook – Appendix A

A-14 Employee Absence

A-15 Leaves of Absences

Request for Leave of Absence Form

A-16 Conflict of Interest

A-17 Indemnification of Board Employees and Members of the Board

A-18 Performance Appraisal: Designated Early Childhood Educators and Educational Assistants

B. Program

B-1 Place Holder for Future Policy

B-2 Daily Instructional Session

B-3 Place Holder for Future Policy

B-4 French as a Second Language

B-5 Place Holder for Future Policy

B-6 Place Holder for Future Policy

B-7 Place Holder for Future Policy

B-8 Home Instruction

B-9 OSR Requirements

C. Purchasing

C-1 Procurement and Purchasing

Appendix A (Procurement and Purchasing Directive)

C-2 Petty Cash Fund

C-3 Donations to School and/or Board

C-4 Relocation or Disposal of Equipment and Supplies

C-5 Place Holder for Future Policy

C-6 Corporate Credit Card Policy

Appendix A (Corporate Credit Card Agreement)

Appendix B (Corporate Credit Card Statement Reconciliation)

D. School Operations

D-1 School Year Calendar

D-2 Registration and Attendance

D-3 First Nation, Métis, and Inuit Student Voluntary Self-Identification

D-4 Fundraising

D-5 Payment of Tuition

D-6 Advertising in Schools

D-7 Place Holder for Future Policy

D-8 Health & Physical Education Exemption from Instruction

D-9 Fees for Learning Materials and Activities

D-10 School Fire Drills

D-11 Student Field Trips and Excursions

D-12 Extra-Curricular Activities

D-13 Pediculosis Management

D-14 Student Accident Insurance

D-15 Care of Animals in Schools

D-16 Accessibility Standards of Customer Service

D-16A Use of Assistive Devices by the General Public

D-16B Monitoring and Feedback on Accessible Customer Service

D-16C Notification of Disruption of Service

D-16D Use of Support Person by the General Public

D-16E Use of Service Animals by the General Public

D-16F Use of Service/Companion Animals by Students

D-17 Smoke Free Environment

D-18 Health and Safety

D-19A Administration of Medication and Addressing Medical Conditions in the School Setting

D-19B Supporting Students with Prevalent Medical Conditions

D-20 Place Holder for Future Policy

D-21 Accidents and Injuries

D-22 Damage to School Property

D-23 Maintenance of First Aid Kits

D-24 Place Holder for Future Policy

D-26 Student Concussion Protocol

D-26A Volunteer Code of Conduct

D-26B OSBIE Incident Report Form

D-26C Tool to Identify a Suspected Concussion

D-26D Documentation of Medical Examination

D-26E Documentation of a Diagnosed Concussion – Return to Learn/Return to Physical Activity Plan

D-26F Sample of Concussion Prevention Strategies

D-27 Morning Exercises

D-28 Equity and Inclusive Education

D-29 School Closure

D-30 Tragic Event Preparedness and Response / Tragic Event Response Handbook

D-31 Emergency Response Protocol

D-32 School Council

D-32A School Council Constitution and By-laws

D-33 Community Use of School Facilities

D-34 Safe Arrival Program

D-35 Police/School Board Protocol

D-36 Protocol for Partnerships with External Agencies

D-37 Child Abuse and Protection of Students

D-38 Place Holder for Future Policy

D-39 Delegation of Authority

D-40 Access To School / Board Premises

D-41 Extended Day and Third-Party Programs

D-42 Place Holder for Future Policy

D-43 Place Holder for Future Policy

D-44 Place Holder for Future Policy

D-45 Place Holder for Future Policy

D-46 Food and Beverage

D-47 Place Holder for Future Policy

D-48 Place Holder for Future Policy

D-49 Responsible Use of Technology by Students

D-49A Responsible Use of Technology by Students Agreement Primary (Grades JK-3)

D-49B Responsible Use of Technology by Students Agreement Junior/Intermediate (Grades 4-8)

D-50 Pandemic Response Plan

D-51 Safe and Accepting Schools

D-51A Safe and Accepting Schools – Bullying Prevention and Intervention

D-51B Safe and Accepting Schools – Progressive Discipline Regarding Students

D-51C Safe and Accepting Schools – Suspensions and Expulsions

E. Transportation

E-1 Transportation of Students

F. Property and Facility

F-1 Asbestos Management Plan and Procedures

Our Mission

The Protestant Separate School Board of the Town of Penetanguishene, in partnership with home support, is committed to encouraging all students to achieve their full potential spiritually, academically, physically and socially in preparation toward becoming a contributing member of society.

Contact Information

Policies

S	M	T	W	T	F	S
	1 Easter Monday All Day Easter Monday - Board Office/School CLOSED	2	3	4	5	6
7	8 PA Day All Day Location: Burkevale Protestant Separate School - 39 Burke Street, Penetanguishene Board Meeting 6:00 PM - 8:00 PM Location: Board Office - 2 Poyntz Street, Penetanguishene	9	10	11	12	13
14	15 Special Education Advisory Committee Meeting (SEAC) 5:30 PM - 6:30 PM Location: Online -	16	17	18	19	20
21	22	23 Policy Committee Meeting 9:30 AM - 10:30 AM Location: Board Office - 2 Poyntz Street, Penetanguishene	24	25	26	27
28	29	30